Face-to-face: What you say

Last updated: Monday, July 13, 2015

Despite everything we’ve said on the previous pages about the importance of body language and the use of your voice, most of the rest of your career will focus on acquiring knowledge so that you know WHAT to say and ask during professional interactions. Every clinical tutorial on this learning portal has a list of suggested Questions To Ask in the 'Your Practice' sections. There are also some general questions to ask when problem solving.

So, here we will offer just a few simple messages about content:

It’s always important to introduce yourself properly. Say who you are and what you do. You should do this on the phone as well as in person.

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If you find yourself offering a colleague or a patient a great deal of information, then consider offering them something in writing. An email follow-up maybe?

Try to avoid criticising others, even if they’ve made a mistake. The key thing is often to get them to correct the error and not do it again. You can use phrases such as:

  • “This is a situation that shouldn’t have happened, but…”
  • “It would be helpful if you completed a critical incident report for this, to help others learn from it…”

At the end of a conversation, repeat and emphasise your two or three most important points: “I know I’ve given you a lot of information, but the most important things to remember are: you have to take the medicine twice every day, and if you get a sore throat you must see a doctor immediately." Or another example: "So you're happy to give the lecture, I'll organise the tutorial, and we'll meet again on Wednesday at three o'clock."

Conclude your conversation with an invitation to help in the future.

  • “Now, if you need anything else I’m on bleep 4466.”
  • “You can phone our medicines helpline if you think of any other questions when you get home.”